Privacy Policy

Effective Date: April 9, 2026
Last Updated: September 21, 2026

Lotus CFO ("Lotus CFO," "we," "us," or "our") is committed to protecting the privacy of visitors to our website and the individuals and businesses we serve. This Privacy Policy ("Policy") describes the types of information we collect, how we use and disclose such information, the measures we take to safeguard it, and the rights and choices available to you with respect to your personal information. By accessing or using lotuscfo.com and any subdomains, pages, tools, or online properties operated by Lotus CFO that link to this Privacy Policy, including assessment.lotuscfo.com (the "Site") or engaging our services, you acknowledge that you have read, understood, and agree to the practices described in this Policy.

1. Scope of This Policy

This Policy applies to personal information collected by Lotus CFO through the Site, including lotuscfo.com and any subdomains, pages, tools, or online properties operated by Lotus CFO that link to this Privacy Policy, such as assessment.lotuscfo.com, through our email, marketing, and client communications, through any forms, assessments, or scheduling tools we make available, and in the course of providing fractional CFO, tax planning, and related professional services. This Policy does not apply to the practices of third parties that we do not own or control, including any third-party websites or services linked to or accessible from the Site.

2. Information We Collect

We collect the following categories of information:

(a) Information You Provide Directly. When you contact us, request information, complete an intake form, take our Tax Efficiency Score, subscribe to our mailing list, schedule a consultation, or engage us for services, you may provide personal information including but not limited to your name, email address, telephone number, mailing address, business name, business website, industry, approximate annual revenue, and other information you elect to share. Clients who engage our services may additionally provide sensitive financial and business records, including tax returns, bookkeeping files, payroll and compensation information, bank and account statements, and other confidential business information reasonably necessary for us to perform the services requested.

(a)(i) Qualification and Assessment Information. When you complete a qualification or assessment tool made available on the Site, such as the Tax Efficiency Score, the 5-Day Tax Savings Assessment qualification process, or similar tools, you may provide financial and business information that may include: business revenue; business profit; household taxable income; expected federal and state tax liability; business structure; other financial ranges; and other business information requested to evaluate eligibility or fit for a Lotus CFO service or assessment. Financial and business information submitted through qualification or assessment tools is treated as confidential information. This information is collected and used only for purposes related to: evaluating whether a Lotus CFO assessment or service is appropriate; administering the qualification or assessment process; communicating with the individual about the assessment, qualification process, or related Lotus CFO services; and legitimate administrative, security, compliance, and recordkeeping purposes. This information is not used as general marketing content, testimonials, promotional material, or advertising-profile data.

(b) Information Collected Automatically. When you visit the Site, we and our service providers may automatically collect certain technical information through cookies, pixel tags, web beacons, log files, and similar technologies. Such information may include your Internet Protocol (IP) address, device identifier, browser type and version, operating system, referring and exit URLs, date and time of access, pages viewed, and actions taken on the Site. This information is used for analytics, performance optimization, security, and marketing purposes.

(c) Information From Third Parties. We may receive information about you from third parties, including referral partners, service providers, email delivery and analytics platforms, and advertising networks such as Meta Platforms, Inc., and from publicly available sources consistent with applicable law.

3. Use of Information

We use the information we collect for the following purposes:

• (i) to respond to inquiries and fulfill requests for information or services;
• (ii) to provide, administer, and improve our professional services to clients;
• (iii) to schedule and conduct consultations, meetings, and client engagements;
• (iv) to send newsletters, educational content, service updates, and marketing communications;
• (v) to operate, maintain, and enhance the functionality and security of the Site;
• (vi) to conduct analytics, research, and measurement of marketing effectiveness;
• (vii) to comply with applicable laws, regulations, professional standards, and legal process, including obligations imposed on Certified Public Accountants;
• (viii) to detect, investigate, and prevent fraud, abuse, security incidents, and violations of our terms; and
• (ix) for any other purpose disclosed at the time of collection or otherwise authorized by you.

Notwithstanding the foregoing, financial or business information submitted through a qualification or assessment tool, as described in Section 2(a)(i), is used solely for the purposes described in that Section and is not used for the marketing or marketing-analytics purposes described in subsections (iv) and (vi) above.

4. Disclosure of Information

Lotus CFO does not sell, rent, or lease personal information to third parties for their own direct marketing purposes. We may disclose personal information to the following categories of recipients:

(a) Service Providers and Processors. We share information with third-party vendors, consultants, and service providers that perform functions on our behalf and that are contractually obligated to safeguard such information and use it only for the purposes for which it was disclosed. These service providers currently include, without limitation: GoHighLevel (website hosting, customer relationship management, email marketing, and scheduling); SuiteDash (client portal and project management); Intuit QuickBooks Online (accounting and bookkeeping); Meta Platforms, Inc. (advertising, analytics, and social media integrations); Databox (analytics and reporting); Intuit ProConnect Tax (tax preparation software); TrueTax Planner (tax planning software); and TrueTax Builder (tax plan generation software). Each such provider maintains its own privacy practices, and we encourage you to review their respective policies. Financial or business information submitted through a qualification or assessment tool, as described in Section 2(a)(i), is not shared with advertising, analytics, or social media service providers, including Meta Platforms, Inc., for their own advertising, profiling, or marketing purposes. Operational service providers may process qualification information only where genuinely necessary to operate the qualification or assessment system, subject to this Privacy Policy and applicable contractual protections.

(b) Legal and Regulatory Disclosures. We may disclose personal information when we believe in good faith that disclosure is necessary to comply with applicable law, regulation, legal process, or governmental request; to enforce our agreements, policies, and terms of service; to protect the security or integrity of the Site and our services; or to protect the rights, property, or safety of Lotus CFO, our clients, or others.

(c) Business Transfers. In the event of a merger, acquisition, financing, reorganization, bankruptcy, receivership, sale of assets, or other business transaction, we reserve the right to transfer personal information as part of such transaction, subject to the terms of this Policy or any successor policy.

(d) With Your Consent. We may disclose personal information for any other purpose with your consent or at your direction.

5. Confidentiality of Client Financial Information

As a licensed Certified Public Accountant firm, Lotus CFO is subject to professional standards of confidentiality and ethical conduct. Confidential client information, including tax returns, financial statements, and other sensitive records provided in the course of engagement, is used solely to perform the services for which it was provided and is disclosed only with the client's consent, to authorized service providers identified in Section 4(a) above, or as required by law, subpoena, or applicable professional obligations. Such information is not used for marketing purposes. Financial or business information submitted through a qualification or assessment tool, as described in Section 2(a)(i), is treated as confidential in accordance with this Policy, is not sold, licensed, or disclosed for unrelated marketing purposes, is not shared for advertising targeting or third-party profiling, and is not authorized for use as general marketing content, testimonials, or promotional material.

6. Email Communications and CAN-SPAM Compliance

Lotus CFO sends commercial and transactional electronic mail communications in accordance with the CAN-SPAM Act of 2003, 15 U.S.C. §§ 7701 et seq. Such communications may be sent to individuals who have opted in to receive them and, consistent with applicable law, to business professionals identified as potentially interested in our services. Each commercial email contains a functioning mechanism to opt out of future marketing communications. Opt-out requests are honored promptly and in no event later than ten (10) business days following receipt. You may also unsubscribe at any time by contacting us at hello@lotuscfo.com.

7. Cookies and Tracking Technologies

The Site uses cookies and similar tracking technologies to distinguish visitors, remember preferences, measure site performance, and deliver relevant advertising. You may control the use of cookies through your browser settings or, where available, through tools provided by the cookie operators. Disabling cookies may affect the functionality and availability of certain features of the Site.

8. California Privacy Rights

California residents who visit the Site may have rights under the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act (collectively, the "CCPA"). Subject to certain exceptions, California residents have the right to request: (i) disclosure of the categories and specific pieces of personal information we have collected about them; (ii) the categories of sources from which such information was collected; (iii) the business or commercial purpose for collecting or disclosing such information; (iv) the categories of third parties with whom we share such information; (v) deletion of personal information we have collected, subject to applicable exceptions; (vi) correction of inaccurate personal information; and (vii) to opt out of the sale or sharing of personal information (Lotus CFO does not sell or share personal information as those terms are defined under the CCPA). Requests may be submitted to hello@lotuscfo.com. We will verify and respond to verifiable requests within the timeframes prescribed by law.

9. Visitors From Outside the United States

Lotus CFO is based in the United States and provides services exclusively to clients located in the United States. The Site is operated from, and personal information is processed and stored in, the United States. If you access the Site from outside the United States, including from the European Economic Area, the United Kingdom, or any other jurisdiction whose laws govern the collection, use, and disclosure of personal information in a manner different from the laws of the United States, please be advised that your personal information will be transferred to, processed in, and stored in the United States. By using the Site, you consent to the transfer, processing, and storage of your information in the United States. International visitors wishing to exercise any rights afforded under the laws of their jurisdiction, including the General Data Protection Regulation (EU) 2016/679 and the United Kingdom GDPR, may contact us at hello@lotuscfo.com.

10. Children's Privacy

The Site and our services are directed to adult business owners and are not intended for use by children under the age of thirteen (13). We do not knowingly solicit or collect personal information from children under 13. If we become aware that we have inadvertently collected personal information from a child under 13 without verifiable parental consent, we will take reasonable steps to delete such information from our records.

11. Data Retention

We retain personal information for so long as is reasonably necessary to fulfill the purposes described in this Policy, to provide our services, to comply with our legal, regulatory, tax, accounting, and professional recordkeeping obligations, to resolve disputes, and to enforce our agreements. Client engagement records are generally retained for a minimum period of seven (7) years following the conclusion of the engagement, consistent with professional standards applicable to Certified Public Accountants. Marketing contact information is retained until such time as the individual unsubscribes or requests deletion.

12. Data Security

Lotus CFO maintains reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, alteration, disclosure, or destruction. Such measures include, where appropriate, encryption of data in transit, access controls, secure client portals, and the use of reputable third-party service providers that maintain their own security programs. Notwithstanding the foregoing, no method of transmission over the Internet or method of electronic storage is entirely secure, and we cannot and do not guarantee the absolute security of personal information.

13. Your Choices and Rights

Subject to applicable law, you may exercise the following rights with respect to personal information we maintain about you: (i) request access to the personal information we hold; (ii) request correction of inaccurate or incomplete information; (iii) request deletion of personal information, subject to exceptions for records we are required to retain; (iv) opt out of marketing communications; and (v) withdraw any consent previously provided, without affecting the lawfulness of processing carried out prior to such withdrawal. Requests should be directed to hello@lotuscfo.com and will be processed in accordance with applicable law.

14. Third-Party Links

The Site may contain links to third-party websites, services, or resources that are not operated or controlled by Lotus CFO. This Policy does not apply to such third-party websites or services, and we are not responsible for their content, privacy practices, or terms of use. We encourage you to review the privacy policies of any third-party website or service you visit.

15. Changes to This Privacy Policy

Lotus CFO reserves the right to modify this Policy at any time in its sole discretion. When changes are made, we will update the "Last Updated" date at the top of this Policy and, where appropriate, provide additional notice. Your continued use of the Site or our services following the posting of any modifications constitutes your acceptance of such modifications. We encourage you to review this Policy periodically to stay informed of our information practices.

16. Contact Information

If you have any questions, comments, or concerns regarding this Policy or our privacy practices, or if you wish to exercise any of the rights described herein, please contact us at:

Lotus CFO
Attn: Privacy
Narberth, Pennsylvania
Email: hello@lotuscfo.com